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Manuscript Preparation Guidelines for Authors

Newfound Press follows The Chicago Manual of Style, 16th edition. Numbers given within these guidelines refer authors to sections of CMoS that provide further information.

Basic Submission Requirements (2.3)

  • Prepare the manuscript using Microsoft Word and Times New Roman font.
  • Submit all parts of the manuscript (illustrations, tables, captions, etc.) along with the text.
  • Ensure that all elements of the manuscript are final and up to date, including any URLs cited. See 2.3 for a list of elements to check before submitting the manuscript.
  • Provide a paper copy of the manuscript.
  • Obtain permission to use any material owned by others. See 4.69-4.76. Please include these permissions (or verify) when submitting the manuscript. Copyright Information for UT Libraries provides basic concepts of copyright and links to other copyright sites.
  • Alert the press immediately if any further changes need to be made after submitting the manuscript. Only minor changes may be made after typesetting begins.

Formatting (2.7)

  • Double space the entire manuscript.
  • Leave one space between sentences and after colons within sentences.
  • Leave the right margin unjustified.
  • Turn off the hyphenation feature.
  • Begin each chapter on a new page.
  • Set subheadings flush with the left margin.
  • Indent block quotations from the left margin.
  • Use endnotes (rather than footnotes) and place them at the end of each chapter.

Illustrations and Tables (2.23)

  • Submit separate files for illustrations.
  • Number the illustrations consecutively.
  • Submit all images as TIFs or TIFFs (rather than JPSs or JPEGs). Use a mandatory resolution of at least 300 DPI (pixels per inch) to produce a high-quality printed image.
  • Request a copy of images from webpages from the source to ensure sufficient resolution for a high-quality printed image.

Cross-Checking (2.29)

  • Cross-check all parts of the manuscript. See 2.29 for a list of major items to check.
  • Check the content and the citations for all quoted material against the original source before submitting the manuscript.
  • Check all URLs and update as necessary.
  • Check all cross-references within the manuscript.

Naming and Saving the Electronic Files (2.33)

  • Save all material for the front matter in a file named “Front Matter.”
  • Name each chapter (e.g., “chapter 01 Chapter Title”) and save as a separate file.
  • Give a descriptive name that will signal the order of placement in the book.
  • Within each file, number the pages of the chapter consecutively.
  • Save tables in a separate file name named “Tables.”
  • Save figures in a separate file named “Figures.”
  • Save reference lists in a file named “Bibliography.”
  • Delete any comments embedded in the manuscript before submitting the files.
  • Back up the final manuscript.

Style and Usage

  • Use the serial comma (6.18):
    I want no ifs, ands, or buts.
  • Restrict use of the abbreviations i.e. (“that is”) and e.g. (“for example”) to parentheses or notes (6.43).
  • Month-day-year style of dates–set off the year by commas (6.45):
    The February 2, 2006, performance took place at the State Theatre.
  • Refer to Merriam-Webster’s Collegiate Dictionary, 11th edition, or Webster’s Third New International Dictionary for matters of spelling, preferring the first form listed (7.1, 7.31).
  • Consult also the CMoS “Hyphenation guide for compounds and words formed with prefixes” (7.85).
  • In manuscripts, do not break URLs among two lines (7.42).
  • Prefer sparing use of capitals (8.1):
    Brussels, brussels sprouts
  • Use italics for titles of major or freestanding works such as books, journals, movies, and paintings (8.2).
  • In nontechnical contexts, spell out whole numbers from zero through one hundred. Also spell out any of these whole numbers followed by hundred, thousand, or hundred thousand (9.2, 9.4):
    seventy, 103, twenty-five thousand
  • In nontechnical contexts, express percentages in numerals and spell out the word percent (9.18).
  • Abbreviate inclusive numbers as shown in section 9.60.
  • Prefer the all-capital form of acronyms and initialisms (10.6):
  • In the text, spell out names of states, territories, and possessions of the United States. In bibliographies, tables, and lists, use the US postal code (10.28).
  • In the text, spell out names of countries. Spell out United States as a noun, reserving US for the adjective form only (10.33).
  • Whether quoting, paraphrasing, or using other’s ideas to advance their own arguments, give explicit credit to the source of those words or ideas in the form of a parenthetical note (13.3).
  • See 13.7 (also 13.13-13.16) for permissible changes to punctuation, capitalization, and spelling within quotations.
  • Set off quotations of a hundred words or more, or a quotation of two or more paragraphs, as a block quotation, using the indentation feature of the word processor (13.10).
  • Set off two or more lines of verse as a block quotation (13.23).
  • See 13.28-13.33 for use of quotation marks.
  • See 13.62, 13.66, and 13.68 for use of parentheses with in-text citations and for guidance with punctuation.


  • Compile the bibliography using Author-Date References, followingCMoS Chapter 15, referring to Chapter 14 as necessary.
  • Refer also to the Sample Author-Date References from CMoS.

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