Newfound Press follows The Chicago Manual of Style, 16th edition. Numbers given within these guidelines refer authors to sections of CMoS that provide further information.
Basic Submission Requirements (2.3)
- Prepare the manuscript using Microsoft Word and Times New Roman font.
- Submit all parts of the manuscript (illustrations, tables, captions, etc.) along with the text.
- Ensure that all elements of the manuscript are final and up to date, including any URLs cited. See 2.3 for a list of elements to check before submitting the manuscript.
- Provide a paper copy of the manuscript.
- Obtain permission to use any material owned by others. See 4.69-4.76. Please include these permissions (or verify) when submitting the manuscript. Copyright Information for UT Libraries provides basic concepts of copyright and links to other copyright sites.
- Alert the press immediately if any further changes need to be made after submitting the manuscript. Only minor changes may be made after typesetting begins.
- Double space the entire manuscript.
- Leave one space between sentences and after colons within sentences.
- Leave the right margin unjustified.
- Turn off the hyphenation feature.
- Begin each chapter on a new page.
- Set subheadings flush with the left margin.
- Indent block quotations from the left margin.
- Use endnotes (rather than footnotes) and place them at the end of each chapter.
Illustrations and Tables (2.23)
- Submit separate files for illustrations.
- Number the illustrations consecutively.
- Submit all images as TIFs or TIFFs (rather than JPSs or JPEGs). Use a mandatory resolution of at least 300 DPI (pixels per inch) to produce a high-quality printed image.
- Request a copy of images from webpages from the source to ensure sufficient resolution for a high-quality printed image.
- Cross-check all parts of the manuscript. See 2.29 for a list of major items to check.
- Check the content and the citations for all quoted material against the original source before submitting the manuscript.
- Check all URLs and update as necessary.
- Check all cross-references within the manuscript.
Naming and Saving the Electronic Files (2.33)
- Save all material for the front matter in a file named “Front Matter.”
- Name each chapter (e.g., “chapter 01 Chapter Title”) and save as a separate file.
- Give a descriptive name that will signal the order of placement in the book.
- Within each file, number the pages of the chapter consecutively.
- Save tables in a separate file name named “Tables.”
- Save figures in a separate file named “Figures.”
- Save reference lists in a file named “Bibliography.”
- Delete any comments embedded in the manuscript before submitting the files.
- Back up the final manuscript.
Style and Usage
- Use the serial comma (6.18):
I want no ifs, ands, or buts.
- Restrict use of the abbreviations i.e. (“that is”) and e.g. (“for example”) to parentheses or notes (6.43).
- Month-day-year style of dates–set off the year by commas (6.45):
The February 2, 2006, performance took place at the State Theatre.
- Refer to Merriam-Webster’s Collegiate Dictionary, 11th edition, or Webster’s Third New International Dictionary for matters of spelling, preferring the first form listed (7.1, 7.31).
- Consult also the CMoS “Hyphenation guide for compounds and words formed with prefixes” (7.85).
- In manuscripts, do not break URLs among two lines (7.42).
- Prefer sparing use of capitals (8.1):
Brussels, brussels sprouts
- Use italics for titles of major or freestanding works such as books, journals, movies, and paintings (8.2).
- In nontechnical contexts, spell out whole numbers from zero through one hundred. Also spell out any of these whole numbers followed by hundred, thousand, or hundred thousand (9.2, 9.4):
seventy, 103, twenty-five thousand
- In nontechnical contexts, express percentages in numerals and spell out the word percent (9.18).
- Abbreviate inclusive numbers as shown in section 9.60.
- Prefer the all-capital form of acronyms and initialisms (10.6):
- In the text, spell out names of states, territories, and possessions of the United States. In bibliographies, tables, and lists, use the US postal code (10.28).
- In the text, spell out names of countries. Spell out United States as a noun, reserving US for the adjective form only (10.33).
- Whether quoting, paraphrasing, or using other’s ideas to advance their own arguments, give explicit credit to the source of those words or ideas in the form of a parenthetical note (13.3).
- See 13.7 (also 13.13-13.16) for permissible changes to punctuation, capitalization, and spelling within quotations.
- Set off quotations of a hundred words or more, or a quotation of two or more paragraphs, as a block quotation, using the indentation feature of the word processor (13.10).
- Set off two or more lines of verse as a block quotation (13.23).
- See 13.28-13.33 for use of quotation marks.
- See 13.62, 13.66, and 13.68 for use of parentheses with in-text citations and for guidance with punctuation.
- Compile the bibliography using Author-Date References, followingCMoS Chapter 15, referring to Chapter 14 as necessary.
- Refer also to the Sample Author-Date References from CMoS.